1. Identify both parties
Start with your business name and contact details, then add the legal or trading name and address of the customer you are billing.
Invoice guide
How to make an invoice clients can act on
A good invoice documents the work, makes the amount due unambiguous, and tells your client what to do next.
2. Number and date the invoice
Give each invoice a unique reference. Include the issue date and a realistic due date that matches the terms agreed with the client.
3. Itemize the work
Describe each service or product, quantity, and unit price. Show subtotal, applicable tax, and total separately so the calculation is easy to follow.
4. Add payment instructions
Explain how to pay, which reference to use, and any relevant terms. Review local invoicing and tax requirements before sending.
Before you send
Contact details checkedUnique number assignedCalculations reviewedDue date is clearPayment instructions addedLocal requirements checked
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